| | | Category: | Administrative and Professional | | Subscribe: | | | Department: | Student Affairs | | Locations: | Springfield, MA | | Posted: | Mar 18, 2024 | | Closes: | Open Until Filled | | Type: | Full-time | | Position ID: | 173760 | | Share | About Springfield Technical Community College :
Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Digital Multimedia, IT Security, Nursing, Robotics, Sonography, Mechanical Engineering Technology (Advance Manufacturing) and dozens of other career programs produce potential employees each year. STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. With an annual enrollment of over 6,500, evening, weekend and online students, STCC is a vibrant campus rich in diversity and justifiably proud of our designation as a Hispanic Serving Institution. Respect, is one of the Core Values of the College and we strive to nurture mutual respect among faculty, staff and students. With respect, we embrace differences to create an inclusive environment for all. Together, we support students as they transform their lives through intellectual, cultural, and economic engagement while becoming thoughtful, committed and socially responsible graduates.
Job Description:
STCC seeks a Staff Assistant to provide high-level administrative support to the Assistant Vice President of Student Initiatives and Interim Chief Equity Officer (AVP/CEqO) and the Division of Student Affairs. This position works closely with the AVP/CEqO on large-scale projects, events and initiatives, including strategic planning. The Staff Assistant is responsible for providing administrative support including scheduling meetings, supporting the budget process, creating reports and presentations, and assisting as needed at various committee meetings. This position is also responsible for providing technical and administrative support to the Student Affairs Division. The ideal candidate will have higher education administrative experience, the ability to work with executive, community, and government leaders, and proficiency with budgeting and reporting software. The College seeks candidates who, through their work, life experiences, and service to the community, can contribute to our diversity, inclusivity, and equity goals. Responsibilities: - Provide high-level administrative support to the Assistant Vice President of Student Initiatives and Interim Chief Equity Officer (AVP/CEqO) and the Division of Student Affairs including but not limited to projects, events and large-scale initiatives including strategic planning, marketing plan implementation, and other priority projects.
- Organize and manage events calendars, ChatNow and call/text campaigns within the Division of Student Affairs.
- Collaborates regularly with key stakeholders involved in project/event planning within the Division of Student Affairs.
- Supervise and train assigned part time clerical staff.
- Handle sensitive matters with a high level of confidentiality and discretion, including working with protected populations, including but not limited to military affiliated, individuals with disabilities, Title IX, etc. as well as student conduct, debt appeals, etc.
- Proactively manage the schedule of the AVP/CEqO. Handle travel arrangements and coordinate meetings as assigned.
- Create and maintain all office files. Process data into case management systems, including but not limited to Ellucian Colleague and Maxient.
- Prepare budget and financial materials as needed. Maintain procard records for AVP/CEqO and ensure that accounts are properly coded.
- Order publications, track professional association memberships, and monitor division software subscriptions.
- Provide administrative support to the Division of Student Affairs as assigned by the supervisor.
- Participate in meetings and professional development activities, attend workshops and training sessions as required. Perform other duties and special projects as assigned in furtherance of the College mission and department goals.
Requirements:
- Minimum of five (5) years' experience in executive level, office administrative support, ten (10) years preferred.
- Experience with managing multiple tasks in a fast-paced deadline driven environment with strong organizational skills to manage logistics and project timetables.
- High degree of professionalism, with a proven ability to handle highly confidential information with the utmost discretion.
- Excellent oral, written communication and problem-solving skills.
- Self-starter, highly organized and detail-oriented.
- Customer and student-centered.
- Exceptional MS Office skills.
- Ability to work independently and part of a team, manage multiple projects and assignments, and exercise sound judgment.
- Experience working with professionals in higher education, marketing, community organizations, or government relations, including working with diverse constituencies preferred.
- Experience with teleconferencing software (Zoom, Google Meet, etc.).
EQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
Additional Information:
Salary: $68,000 - $75,000 per annum. Starting salary will be dependent upon qualifications and experience.
Benefits: Yes, full time position, 37.5 hours per week (Monday - Friday). Requires flexibility to work occasional evenings and/or weekends as needed, year round position.
Union: Non-Unit Professional (NUP)
Grant Funded: No
Closing Date: Open Until Filled All candidates must have legal authorization to work in the United States. Springfield Technical Community College is not sponsoring H1B Visa. INFORMATION AWARENESS SECURITY TRAINING: Candidates for employment should be aware that all STCC employees are required to complete Information Awareness Security Training within thirty days of their orientation date and annually thereafter.
Application Instructions:
All available positions are located at: www.stcc.edu/about-stcc/employment which applicants must apply online by submitting a cover letter**, resume and three (3) professional references. **Cover letter must demonstrate how your education and experience qualifies you for this position. PRE-EMPLOYMENT DETAILS: STCC conducts a pre-employment screening. Initial and continued employment is dependent upon meeting National Background Check, Criminal Offender Record Information (CORI) and/or Sex Offender Registry Information (SORI) check and if applicable, Physical and Alcohol/Drug Testing requirements. Screening also includes verification of academic credentials, licenses, certifications, and/or verification of work history. Finalist(s) for this position will be subject to a pre-employment screening as a condition of employment. POLICY STATEMENT ON AFFIRMATIVE ACTION, EQUAL OPPORTUNITY & DIVERSITY Springfield Technical Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's for Affirmative Action and/or Title IX Coordinator, Kathryn C. Senie, Ed.D, J.D. at 413.755.5642 or via email at kcsenie@stcc.edu, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Springfield Technical Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. EQUAL OPPORTUNITY STATEMENT STCC's personnel and academic decisions, programs and policies are formulated and conducted in a manner, which will ensure equal access for all people and prevent discrimination. As part of this effort, a College will ensure that employment and academic decisions, programs and policies will be based solely on the individual eligibility, merit or fitness of applicants, employees and students without regard to race, color, creed, religion, national origin, age, disability, sex, marital status, military service, gender identity, genetic information, sexual orientation or political or union affiliation.
URL: www.stcc.edu
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