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Receptionist
Intersystems
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See open jobs at Intersystems.See open jobs similar to "Receptionist" Mass Technology Leadership Council.Administration
Santiago, Santiago Metropolitan Region, Chile
Posted on Wednesday, January 17, 2024
Job Summary:
This role is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily this role will be accountable for all reception and general housekeeping duties and will assist the Office Manager. The role will also assist in other general and specific administrative functions as and when requested.
Duties and Responsibilities:
- Answer all incoming calls within a prompt timeframe and in a professional manner - either direct calls or take a detailed message and email message to the staff
- Provide a professional and cordial first point of contact to all company visitors (by phone or in person). Attend to visitors ‘enquires
- Travel Arrangements for staff (hotel, tickets and taxis) – Domestic and International
- Update calendars and schedule meetings, conference calls and video conferences with both internal & external stakeholders
- Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area, Boardroom, Meeting Rooms, Lobby, Training room and the Kitchens of all the floors.
- Be the point of contact for general housekeeping requests from staff and from outsourced tradespersons
- Coordinate and register mail flow in and out of the office
- Maintain stationery, postage stock levels and cleaning supplies / provide draft refill orders to Office Manager for approval on a regular or needs-be basis
- Provide HR administrative support, example maintain staff birthday list; Training, benefits, and projects organization support; together with any other tasks as requested from time to time
- Prepare/Translate documents/presentations – formatting, printing, binding as needed
- Provide general assistance to staff as requested
Qualifications:
- Ability to prioritize tasks to ensure daily duties and assigned tasks’ deadlines are met
- Good telephone skills, particularly able to screen calls where needed
- Good interpersonal (people) and verbal communication (pronunciation) skills
- Ability to work in a team environment
- Professional manner and dress code at all times
- Self-motivated, with good initiative and pro-active attitude
- Ability to organize in-house events
- Bilingual English – Spanish skills is a must
- Previous experience, at least 5 years in a similar role
Education and Training:
- Proficiency Microsoft Office – Word/Excel and PowerPoint
- Desirable - Interpreter and Translator Certificate/Administration/Public Relations or any other related subject
- Strong Excel, Word and Powerpoint skills
About InterSystems
Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world’s most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com.
This job is no longer accepting applications
See open jobs at Intersystems.See open jobs similar to "Receptionist" Mass Technology Leadership Council.