Tech companies you'd love to work for

Browse thousands of opportunities across our network of innovative companies

Office Coordinator (Front of House)



Melbourne VIC, Australia
Posted on Thursday, February 23, 2023

Job Summary

Based in our Melbourne office, in Richmond, The Office Coordinator is responsible for all administrative activities to facilitate the smooth and efficient running of the office and be accountable for all reception and general housekeeping duties.

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.


Reception hours are from 8:30am to 5:30pm Monday to Friday.


  • Front of house and first point of contact for internal and external visitors to the Melbourne office
  • Support key members of our Melbourne office
  • Create and maintain Office Handbook on internal template
  • Ensure Daily Movement Report is maintained at all times
  • Open daily mail as received and distribute to addressees promptly
  • Maintain stationery and postage stock levels and provide draft refill orders to Office Manager for approval on a regular or needs-be basis
  • Maintain food, catering and cleaning supplies and provide draft refill orders to Office Manager for approval on a regular or needs-be basis
  • Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area, the Boardroom, the Meeting Rooms, kitchen and bathrooms
  • Be the point of contact for general housekeeping requests from staff and from outsourced tradespersons
  • Provide Office Management administrative support, eg arrange and book tradespersons; liaise with contract office cleaners as needed; update telephone lists and directories; update floor plans; organise catering and events; together with any other tasks as requested from time to time
  • General administrative tasks, eg travel booking, minute taking, couriers, postage, formatting, printing, binding, filing, archiving as needed
  • Other tasks as requested from time to time

Experience and Qualifications

  • 5 plus years of experience as a Receptionist, Administrative Assistant or Office Coordinator within a corporate environment
  • Ideal tertiary qualifications in Office / Business Administration.
  • Ability to work in a team environment
  • Advanced skills in Microsoft Office; Outlook and established applications
  • Skills in Office 365 and WorkDay would be desirable

About InterSystems

Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world’s most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit